Quarterly Financial Report for period ending September 30, 2014

1. Introduction

1.1 Background to the Quarterly Report

As per the Treasury Board Accounting Standard (TBAS) 1.3, the Office of the Communications Security Establishment Commissioner (Office) is submitting its quarterly report.

This section of the quarterly financial report should be read in conjunction with the Main Estimates (and as applicable - Supplementary Estimates and previous interim reports for the current year).  The report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board.  This quarterly financial report has not been subject to external audit or review.

1.2 Authority, Mandate and Program

The position of Communications Security Establishment Commissioner was created to review the activities of Communications Security Establishment (CSE) to determine whether it performs its duties and functions in accordance with the laws of Canada.  This includes having due regard for the privacy of Canadians.

The Commissioner derives his authority and mandate from the National Defence Act:

• reviewing Communications Security Establishment (CSE) activities to ensure they comply with the law;
• conducting any investigations deemed necessary in response to complaints about CSE;
• reviewing and reporting annually to the Minister on review activities carried out under an (ministerial) authorization
• informing the Minister of National Defence and the Attorney General of Canada of any CSE activities that may not be in compliance with the law; and
• submitting to the Minister for tabling in Parliament, within 90 days after the end of each fiscal year, an annual report on the Commissioner’s activities and findings.

In addition the Commissioner also has a mandate under the Security of Information Act to receive information from persons who are permanently bound to secrecy seeking to release special operational information on the grounds that it is in the public interest.

Further information on the mandate, roles, responsibilities and programs of the Office can be found in the Office’s 2014-15 Report on Plans and Priorities and in the Main Estimates available on the following web sites: http://www.ocsec-bccst.gc.ca/finance/2014-2015/rpp/index_e.php and http://www.tbs-sct.gc.ca/ems-sgd/me-bpd/20142015/me-bpd02-eng.asp#toc2-91

1.3 Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting.  The accompanying Statement of Authorities includes the Office spending authorities granted by Parliament and those used by the department consistent with the Main Estimates and Supplementary Estimates (as applicable) for both fiscal years. This quarterly report has been prepared using a special purpose financial reporting framework, as prescribed by Treasury Board, designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before moneys can be spent by the Government.  Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the Government to withdraw funds from the Consolidated Revenue Fund.  A special warrant is deemed to be an appropriation for the fiscal year in which it is issued. 

The Office uses the full accrual method of accounting to prepare and present its annual departmental financial statements that are part of the departmental performance reporting process.  However, the spending authorities voted by Parliament remain on an expenditure basis. 

2. Highlights of fiscal quarter and fiscal year to date (YTD) results

Second Quarter

As illustrated in the chart above and reflected in the attached Statement of Authorities and in Table 1 Departmental budgetary expenditures by Standard Object, the Office’s quarterly 2014-15 spending is down $29 thousand from the previous year. 

This change can be attributed to the following factors:

• an increase of $19 thousand for increased salary costs and related benefits;
• an increase in transportation costs of $13 thousand, primarily due to attendance at the 2014 IIRAC (International Intelligence Review Agencies Conference) in London, England;
• a decrease of $50 thousand for rent in 14-15; 13-14 2^nd quarter rent costs included 1^st quarter costs as a result of late billings by PWGSC in the 1st quarter;
• a decrease of $11 thousand for professional services – temporary help services and human resource classification services were one time requirements in 13-14; and
• the total of all other costs was the same between the two quarters.

Year to date

As illustrated in the chart above and reflected in the attached Statement of Authorities and in Table 1 Departmental budgetary expenditures by Standard Object, the Office’s year to date 2014-15 spending is up $89 thousand from the previous year. 

This change can be attributed to the following significant variations in expenditures:

• • an increase in salary and benefits of $81 thousand as a result of additional staff and salary increases;
• • a decrease in professional services of 22 thousand as one time costs in 13-14 related to information management and temporary help services were not repeated in 14-15;
• • an increase in transportation costs of $23 thousand, due in part to attendance at the 2014 IIRAC (International Intelligence Review Agencies Conference) in London England, in part to participation as a speaker, addressing the mandate and operations of the Office at a conference in Vancouver and in part to employee training in Toronto;
• • a decrease of $2 thousand in office supplies; and
• • the year to date total of all other costs was the same between the two years.

3. Risks and Uncertainties

Transparency

The Office continues to increase its communications to help ensure that public discourse is based on fact and on information as comprehensive as possible within the confines of the Security of Information Act.

4. Significant changes in relation to operations, personnel and programs

There were no significant changes in relation to operations, personnel and programs.

5. Budget 2012 Implementation

The Office has not been directly affected by the savings measures announced in Budget 2012.  However, the Office committed to the Minister to formally review its operations in 16-17 for cost savings following the repayment of reprofiling costs for security retrofit incurred in 2012-13.  In the interim, the Office continues to seek more efficient ways to deliver its programs and reduce costs.

Approval by Senior Officials

Original signed by:

Jean-Pierre Plouffe, C.D.
Commissioner

J. William Galbraith
Chief Financial Officer   

Ottawa, Canada
December 1, 2014

Statement of Authorities (unaudited)

Fiscal year 2014-15 (in thousands of dollars)

	Total available for use for the year ending March 31, 2015	Used during the quarter ended Sept 30, 2014	Year to date used at quarter-end
Vote 30 - Program Expenses	1,847	448	884
Statutory authorities – Contributions to employee benefit plans	177	45	89
Total Budgetary authorities	2,024	493	973
Total authorities	2,024	493	973

Fiscal year 2013-2014 (in thousands of dollars)

	Total available for use for the year ended March 31, 2014	Used during the quarter ended Sept 30, 2013	Year to date used at quarter-end
Vote 30 - Program Expenses	1,979	489	826
Statutory authorities – Contributions to employee benefit plans	134	33	67
Total Budgetary authorities	2,113	522	893
Total authorities	2,113	522	893

Table 1: Departmental budgetary expenditures by Standard Object (unaudited)

Fiscal year 2014-2015 (in thousands of dollars)

Expenditures:	Planned expenditures for the year ending March 31, 2015	Expended during the quarter ended Sept 30, 2014	Year to date used at quarter-end
Personnel	1,252	345	681
Transportation and communications	36	15	27
Information	17	7	9
Professional and special services	378	70	122
Rentals	310	51	128
Repair and maintenance	3	0	0
Utilities, materials and supplies	16	5	6
Acquisition of land, buildings and works	0	0	0
Acquisition of machinery and equipment	12	0	0
Other subsidies and payments	0	0	0
Total gross budgetary expenditures	2,024	493	973
Total net budgetary expenditures	2,024	493	973

Fiscal year 2013-2014 (in thousands of dollars)

Expenditures:	Planned expenditures for the year ending March 31, 2014	Expended during the quarter ended Sept 30, 2013	Year to date used at quarter-end
Personnel	904	326	600
Transportation and communications	21	2	4
Information	20	7	9
Professional and special services	838	81	144
Rentals	292	101	128
Repair and maintenance	3	0	0
Utilities, materials and supplies	27	5	8
Acquisition of land, buildings and works	0	0	0
Acquisition of machinery and equipment	8	0	0
Other subsidies and payments	0	0	0
Total gross budgetary expenditures	2,113	522	893
Total net budgetary expenditures	2,113	522	893